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Workplace Accident Report Letter Template
How to formally record and report a workplace accident to your employer — what to include, your legal rights, and a free letter generator.
← All Letter Templates · Health & Safety · Last updated 18 August 2026
This is free rights guidance, not legal advice. For advice specific to your situation, see our About page or contact Citizens Advice.
If you need to formally record and report a workplace accident to your employer, a written letter is the recommended first step — it creates a clear record and shows you're pursuing the matter formally. Below is what a strong workplace accident report should include, plus a free tool to generate yours.
What this letter needs to cover
- Describe the accident with date
- Time
- Location and circumstances
- Identify any injuries sustained and witnesses present
- Identify any contributing hazards or unsafe conditions
- Request confirmation that the incident has been recorded in the accident book under the Social Security (Claims and Payments) Regulations 1979
- Request a copy of the entry
See our full letter template library for related templates, or use our free checkers for guidance specific to your situation.
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