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Maternity Leave Notification Letter Template
How to formally notify your employer of your pregnancy and intended maternity leave dates — what to include, your legal rights, and a free letter generator.
← All Letter Templates · Maternity, Paternity & Parental · Last updated 18 August 2026
This is free rights guidance, not legal advice. For advice specific to your situation, see our About page or contact Citizens Advice.
If you need to formally notify your employer of your pregnancy and intended maternity leave dates, a written letter is the recommended first step — it creates a clear record and shows you're pursuing the matter formally. Below is what a strong maternity leave notification should include, plus a free tool to generate yours.
What this letter needs to cover
- Confirm the pregnancy and expected week of childbirth
- State the intended maternity leave start date
- Confirm entitlement to 52 weeks statutory maternity leave and 39 weeks SMP at 90% of earnings for first 6 weeks then the statutory rate
- Request written confirmation of leave dates
See our full letter template library for related templates, or use our free checkers for guidance specific to your situation.
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