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Disciplinary Hearing Invitation Letter Template
How to invite an employee to a formal disciplinary hearing — what to include, your legal rights, and a free letter generator.
← All Letter Templates · Employer · Last updated 18 August 2026
This is free rights guidance, not legal advice. For advice specific to your situation, see our About page or contact Citizens Advice.
If you need to invite an employee to a formal disciplinary hearing, a written letter is the recommended first step — it creates a clear record and shows you're pursuing the matter formally. Below is what a strong disciplinary hearing invitation should include, plus a free tool to generate yours.
What this letter needs to cover
- State the date
- Time and location
- Explain the allegation(s) being considered
- Confirm they have the right to be accompanied by a colleague or trade union rep
- Warn that dismissal may result in serious cases
- Ask them to confirm attendance
- Provide copy of disciplinary policy if available
See our full letter template library for related templates, or use our free checkers for guidance specific to your situation.
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