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Near Miss Report Letter Template
How to formally report a near miss incident to your employer to prevent future accidents — what to include, your legal rights, and a free letter generator.
← All Letter Templates · Health & Safety · Last updated 18 August 2026
This is free rights guidance, not legal advice. For advice specific to your situation, see our About page or contact Citizens Advice.
If you need to formally report a near miss incident to your employer to prevent future accidents, a written letter is the recommended first step — it creates a clear record and shows you're pursuing the matter formally. Below is what a strong near miss report should include, plus a free tool to generate yours.
What this letter needs to cover
- Describe the near miss event with date
- Time
- Location and circumstances
- Identify what could have gone wrong and the potential severity
- Identify contributing factors and hazards
- Request investigation and a review of the relevant risk assessment
- Request written confirmation of any preventive action taken
See our full letter template library for related templates, or use our free checkers for guidance specific to your situation.
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