RIDDOR Injury Notification Letter Template & Generator
How to notify your employer they must report a workplace injury to the HSE under RIDDOR — how to structure it, your rights, and a free letter generator.
← All Letter Templates & Generators · Health & Safety · Last updated 18 August 2026 · Written and reviewed by Matt Thompson, founder of UK Work Rights
This is free rights guidance, not legal advice. For advice specific to your situation, see our About page or contact Citizens Advice.
If you need to notify your employer they must report a workplace injury to the HSE under RIDDOR, a written letter is the recommended first step — it creates a clear record and shows you're pursuing the matter formally. Below is what a strong riddor injury notification should include, plus a free tool to generate yours.
What this letter needs to cover
- Describe the incident with date
- Location and outcome
- Identify the RIDDOR category that applies
- Request confirmation that the incident has been reported to the HSE within the statutory deadline
- Request a copy of the report
What RIDDOR actually requires
The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations require employers to report certain workplace injuries, diseases, and dangerous occurrences to the HSE — this includes deaths, specified serious injuries, and injuries causing more than 7 days off work. If your employer hasn't reported an incident that meets these criteria, they may be failing a legal duty.
What to include before you send it
- Confirmation of the injury or incident and why you believe it meets RIDDOR reporting criteria
- The date of the incident and any time off work that resulted
- A request for confirmation that the incident has been, or will be, reported to the HSE
- A note that failure to report is itself a breach of the Regulations
Why this matters even after the immediate incident
Proper RIDDOR reporting isn't just paperwork — it feeds into national safety data that identifies patterns and risks across industries, and it creates an official record that can matter significantly if you later need to make a personal injury claim relating to the same incident.
Frequently Asked Questions
What counts as a "specified injury" under RIDDOR?
This includes fractures (other than to fingers, thumbs, or toes), amputations, loss of sight, and several other serious categories — the full list is published by the HSE.
What if my employer refuses to report it?
You can report the incident to the HSE yourself if you believe your employer has failed in this legal duty.
Ready to write yours?
Answer a few questions and get a professionally drafted letter, ready to send — free, no account needed.
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