Menopause Reasonable Adjustments Request Letter Template & Generator

If you need to formally request reasonable adjustments for menopause symptoms at work, a written letter is the recommended first step — it creates a clear record and shows you're pursuing the matter formally. Below is what a strong menopause reasonable adjustments request should include, plus a free tool to generate yours.

What this letter needs to cover

• Describe the symptoms and their impact on work
• Reference the potential for menopause to constitute a disability under the Equality Act 2010 if it has a substantial long-term adverse effect
• Request specific adjustments (flexible start times, desk fan, work from home on difficult days, etc)
• Request a meeting to discuss

Menopause symptoms and your right to workplace adjustments

While menopause itself isn't automatically classed as a disability, symptoms like hot flushes, brain fog, fatigue, or anxiety can be severe enough to have a substantial, long-term impact on daily activities — meeting the legal threshold for disability under the Equality Act 2010 and triggering a duty on your employer to make reasonable adjustments.

What to include before you send it

• The specific symptoms affecting your work
• The adjustments you believe would help — temperature control, flexible hours, uniform changes, or rest breaks
• How long you've been experiencing these symptoms
• A request for this to be formally considered

Practical adjustments that often make a real difference

Common effective adjustments include access to a fan or cooler workspace, flexibility around start times after a poor night's sleep, permission for more frequent breaks, and reviewing uniform requirements if synthetic fabrics worsen symptoms. None of these need to be costly or complex to implement.

Frequently Asked Questions

Do I need a doctor's letter to request these adjustments?
Not necessarily, though medical evidence can help, particularly if your employer needs convincing that your symptoms meet the disability threshold or require ongoing accommodation.

What if my manager dismisses this as just "part of getting older"?
This response itself could be relevant evidence of a discriminatory attitude — put your request in writing regardless, and escalate formally if it isn't taken seriously.

See our full letter template & generator library for related letters, or use our free checkers for guidance specific to your situation.