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Subject Access Request (General) Letter Template
How to request all personal data held about you by any organisation — what to include, your legal rights, and a free letter generator.
← All Letter Templates · Data Protection & GDPR · Last updated 18 August 2026
This is free rights guidance, not legal advice. For advice specific to your situation, see our About page or contact Citizens Advice.
If you need to request all personal data held about you by any organisation, a written letter is the recommended first step — it creates a clear record and shows you're pursuing the matter formally. Below is what a strong subject access request (general) should include, plus a free tool to generate yours.
What this letter needs to cover
- Reference Article 15 UK GDPR and the Data Protection Act 2018
- Request: all personal data held, the purposes for which it is processed, categories of data, recipients, retention period, source of data
- Note the organisation has one calendar month to respond
- State no fee should be charged
See our full letter template library for related templates, or use our free checkers for guidance specific to your situation.
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