V5C Logbook Change of Keeper Letter Template & Generator
How to notify DVLA of change of vehicle keeper or ownership details — what to say, your rights under UK law, and a free instant generator.
← All Letter Templates & Generators · DVLA & Driving Licence · Last updated 18 August 2026 · Written and reviewed by Matt Thompson, founder of UK Work Rights
This is free rights guidance, not legal advice. For advice specific to your situation, see our About page or contact Citizens Advice.
If you need to notify DVLA of change of vehicle keeper or ownership details, a written letter is the recommended first step — it creates a clear record and shows you're pursuing the matter formally. Below is what a strong v5c logbook change of keeper should include, plus a free tool to generate yours.
What this letter needs to cover
- State the vehicle registration number, make, model and VIN
- Describe the specific issue
- Request the appropriate correction or replacement document
- Reference the DVLA's V5C process
- Include any relevant reference numbers
Why keeping the V5C up to date matters
The V5C (logbook) records the registered keeper of a vehicle — not necessarily its legal owner, but the person the DVLA considers responsible for it. Failing to update it promptly after buying, selling, or otherwise changing keepers can leave you liable for fines, tickets, or correspondence relating to a vehicle you no longer own or haven't yet legally taken responsibility for.
What to include before you send it
- The vehicle registration number and current V5C reference
- Details of the change — new keeper's name and address, and the effective date
- Confirmation of whether this is a sale, gift, or other change of keeper
- A request for a new V5C to be issued to the correct current keeper
What to do if you've already sold the vehicle
If you've sold a vehicle and correctly notified the DVLA using the relevant section of the V5C at the time, but continue receiving correspondence or fines related to it, this letter can serve as a formal follow-up confirming the change should already have been processed, and requesting urgent correction.
Frequently Asked Questions
How quickly should I notify the DVLA of a change of keeper?
You should notify them as soon as possible after the change — delays can result in you remaining liable for the vehicle in the DVLA's records even after you've genuinely parted with it.
Is there a fee for updating the V5C?
Standard changes of keeper are generally free to process, though replacement V5C documents for other reasons (such as a lost logbook) may carry a fee.
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