Jury Service Employer Notification Letter Template & Generator

If you need to formally notify employer of jury service summons and expected absence, a written letter is the recommended first step — it creates a clear record and shows you're pursuing the matter formally. Below is what a strong jury service employer notification should include, plus a free tool to generate yours.

What this letter needs to cover

• Attach or reference the jury service summons
• State the expected start date and likely duration
• Note the legal right to attend jury service and that the employer cannot lawfully refuse or penalise the employee for attending
• Request written confirmation that the absence is approved

Your rights around jury service and your employer

Your employer must allow you reasonable time off for jury service — dismissing or penalising you for attending is unlawful. However, your employer isn't legally required to pay your normal salary during this time, though many do, so it's worth clarifying your specific employer's policy alongside notifying them.

What to include before you send it

• Confirmation of your jury summons and the expected dates of service
• A request for confirmation of your employer's pay policy during jury service
• An offer to provide the court's certificate of loss of earnings if needed for any court-provided allowance
• Confirmation of how you'll keep your employer updated if service extends beyond the initial period

Claiming for loss of earnings if unpaid

If your employer doesn't pay you during jury service, you can claim a loss of earnings allowance from the court, though this is capped and may not fully cover your normal salary — it's worth understanding this gap in advance so it doesn't come as a surprise.

Frequently Asked Questions

Can my employer refuse to let me attend jury service?
No — this would be unlawful; jury service is a legal obligation, and dismissing or disadvantaging someone for attending is automatically unfair.

What if jury service runs longer than expected?
The court will provide updated confirmation of extended service, which you should pass on to your employer as soon as you're aware of it.

See our full letter template & generator library for related letters, or use our free checkers for guidance specific to your situation.