Resignation Letter: Free Template and What to Include

If you need to standard professional resignation giving correct notice, a written letter is the recommended first step — it creates a clear record and shows you're pursuing the matter formally. Below is what a strong resignation letter should include.

What this letter needs to cover

• Formal resignation statement
• Notice period being given in accordance with contract
• Last working day date (calculate from notice period if provided)
• Thanks for opportunities
• Offer to assist with handover

What a professional resignation letter should — and shouldn't — include

A standard resignation letter is intentionally simple: it confirms you're leaving, states your last working day based on your correct notice period, and maintains a professional tone regardless of your actual feelings about the role. This isn't the place for grievances or complaints — those belong in a separate, more detailed communication if needed.

What to include before you send it

• A clear statement that you're resigning
• Your intended last working day, calculated from your correct contractual notice period
• A brief, professional closing — thanks for the opportunity, or similar, if appropriate
• Your signature and date

Why checking your exact notice period first really matters

Getting your last working day wrong — by assuming a shorter notice period than your contract actually requires — can create unnecessary friction or even a breach of contract on your part. Check your contract's specific notice requirement before finalising the date in your letter.

Frequently Asked Questions

Can I resign with immediate effect if I want to?
You can offer to, but unless your employer agrees or you have grounds for constructive dismissal, you're generally still contractually obliged to work your full notice period, or your employer could potentially withhold pay for the unworked notice.

Do I need to give a reason for resigning?
No — a standard resignation letter doesn't require you to explain why you're leaving, though you're welcome to include a brief, positive reason if you choose to.

[Your Name]
[Your Job Title]
[Your Department]
[Employer Name / Company Name]
[HR Department or Manager's Name]
[Company Address]
[Date]

Dear [Name of Manager or HR Representative],

Subject: Formal Resignation – [Your Name]

Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name].

In accordance with my employment contract, I am giving [number of weeks/months] notice. Therefore, my final working day with the company will be [Date of your last day].

[Optional Paragraph: Thank you for the opportunities I have had during my time with the company. I appreciate the support I have received from the team.]

Before my departure, I will ensure that all my current projects are completed or handed over properly to [Name of colleague, or "the team"] to ensure a smooth transition. Please let me know the process for returning company property and outstanding holiday entitlement.

I wish the company and the team all the best for the future.

Yours sincerely,

[Your Signature]
[Your Printed Name]