EHCP Assessment Request Letter Template & Generator

If you need to request local authority carry out Education Health and Care Plan assessment, a written letter is the recommended first step — it creates a clear record and shows you're pursuing the matter formally. Below is what a strong ehcp assessment request should include, plus a free tool to generate yours.

What this letter needs to cover

• Describe the child's needs and why current provision is insufficient
• Reference the Children and Families Act 2014
• State the 20-week statutory timescale
• Request written acknowledgement within 6 weeks of whether an assessment will be carried out

Your right to request an EHCP needs assessment

Parents, young people, or schools can request a local authority carry out an Education, Health and Care Plan needs assessment where a child or young person may have special educational needs that require support beyond what the school can normally provide. The local authority must respond to this request within a set statutory timeframe.

What to include before you send it

• Details of the child's specific difficulties and support needs
• Evidence already available — school reports, previous support plans, or professional assessments
• A clear, formal request for an EHC needs assessment under the Children and Families Act 2014
• A request for confirmation of the decision within the statutory timeframe

Why the local authority can't simply refuse without proper reason

A request must be considered on its merits, and a refusal to assess should only occur where there's genuinely insufficient evidence to suggest the child may need an EHC plan — a refusal without proper consideration of the evidence provided can itself be challenged.

Frequently Asked Questions

How long does the local authority have to decide whether to assess?
They must notify you of their decision within 6 weeks of receiving the request.

What if the local authority refuses to carry out an assessment?
You have the right to appeal this decision to the SEND Tribunal, an independent body specifically for these disputes.

See our full letter template & generator library for related letters, or use our free checkers for guidance specific to your situation.