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Request Paid Facility Time Letter Template
How to request paid time off to carry out your duties as a union representative — what to include, your legal rights, and a free letter generator.
← All Letter Templates · Trade Union Rights · Last updated 18 August 2026
This is free rights guidance, not legal advice. For advice specific to your situation, see our About page or contact Citizens Advice.
If you need to request paid time off to carry out your duties as a union representative, a written letter is the recommended first step — it creates a clear record and shows you're pursuing the matter formally. Below is what a strong request paid facility time should include, plus a free tool to generate yours.
What this letter needs to cover
- State the specific duties to be carried out
- Give dates and hours required
- Confirm entitlement to reasonable paid time off
- Request confirmation within 5 working days
See our full letter template library for related templates, or use our free checkers for guidance specific to your situation.
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