Request Union Training Time Off Letter Template & Generator
How to request time off to attend approved trade union training — what to say, your rights under UK law, and a free instant generator.
← All Letter Templates & Generators · Trade Union Rights · Last updated 18 August 2026 · Written and reviewed by Matt Thompson, founder of UK Work Rights
This is free rights guidance, not legal advice. For advice specific to your situation, see our About page or contact Citizens Advice.
If you need to request time off to attend approved trade union training, a written letter is the recommended first step — it creates a clear record and shows you're pursuing the matter formally. Below is what a strong request union training time off should include, plus a free tool to generate yours.
What this letter needs to cover
- Confirm the training is TUC or union approved
- Give dates and course details
- State entitlement to reasonable time off
- Request approval within 5 working days
Your right to time off for approved union training
Trade union representatives are entitled to reasonable paid time off to attend training relevant to their representative duties, approved by the TUC or their union — this is a distinct entitlement from general facility time for day-to-day representative activities.
What to include before you send it
- Confirmation of your role as a union representative
- Details of the specific training course and its relevance to your duties
- Confirmation the training is approved by the TUC or your union
- A request for this to be granted as paid time off
Why the training needs to be genuinely relevant and approved
This entitlement specifically covers training relevant to carrying out your representative functions and approved through recognised channels — general educational courses unrelated to your union role wouldn't qualify under this specific statutory provision.
Frequently Asked Questions
How much training time off am I entitled to?
There's no fixed statutory amount — what's reasonable depends on your role and the specific training needs, similar to the approach taken for general facility time.
What if my employer says the timing is inconvenient?
Your employer can discuss timing, but shouldn't unreasonably refuse relevant, approved training altogether — persistent refusal without good reason can be challenged.
Ready to write yours?
Answer a few questions and get a professionally drafted letter, ready to send — free, no account needed.
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