Reservist Reinstatement Application Letter Template & Generator

If you need to apply to your civilian employer for reinstatement after mobilisation ends, a written letter is the recommended first step — it creates a clear record and shows you're pursuing the matter formally. Below is what a strong reservist reinstatement application should include, plus a free tool to generate yours.

What this letter needs to cover

• Confirm the reservist's period of whole-time service has ended
• Formally apply for reinstatement in their former occupation or the most favourable available alternative on terms not less favourable
• Reference the statutory right under the 1985 Act
• Note the application is made promptly given reinstatement obligations lapse after 6 months from the end of service
• Request written confirmation of a reinstatement date

Your reinstatement rights after mobilisation

Reservists who are mobilised for service have a legal right to return to their civilian job under the Reserve Forces (Safeguard of Employment) Act 1985. Your employer must reinstate you in your previous role, or a role no less favourable, once your mobilisation ends. This protection exists specifically because employers cannot lawfully treat mobilisation as grounds for dismissal, demotion, or replacement.

What to include before you send it

• Confirm the exact date mobilisation ended and when you're available to return
• Reference your right to reinstatement under the Reserve Forces (Safeguard of Employment) Act 1985
• Request confirmation of your role, terms, and start date in writing
• Set a reasonable timeframe for a response

What if your employer refuses or delays?

If your employer fails to reinstate you, offers a significantly worse role, or delays unreasonably, you may have grounds to bring a claim before a Reinstatement Committee, which has powers to order your employer to comply or pay compensation. Keep a clear written record of all correspondence from this point forward.

Frequently Asked Questions

How much notice do I need to give my employer before returning?
You're generally expected to notify your employer as soon as reasonably possible once you know your mobilisation end date, giving them fair opportunity to prepare for your return.

Does this apply if my job no longer exists?
If your specific role has genuinely ceased to exist for reasons unrelated to your mobilisation, your employer must still offer the next most favourable available role, rather than simply dismissing you.

See our full letter template & generator library for related letters, or use our free checkers for guidance specific to your situation.