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Subject Access Request Letter Template
How to request all personal data held about you by your employer — what to include, your legal rights, and a free letter generator.
← All Letter Templates · Employee · Last updated 18 August 2026
This is free rights guidance, not legal advice. For advice specific to your situation, see our About page or contact Citizens Advice.
If you need to request all personal data held about you by your employer, a written letter is the recommended first step — it creates a clear record and shows you're pursuing the matter formally. Below is what a strong subject access request should include, plus a free tool to generate yours.
What this letter needs to cover
- State it is a Subject Access Request under Article 15 UK GDPR
- Request all personal data held
- Specify categories of data of interest (emails
- HR records
- Disciplinary records etc)
- State the 30 day response deadline
- Provide contact details for response
See our full letter template library for related templates, or use our free checkers for guidance specific to your situation.
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